Planning an event?
Newcastle City Council is the only Hunter Council to have a dedicated Events Team.
In our work we have seen organisers, particularly small community groups, struggle with the planning, organising and coordinating of their event. With guidance, however, the groups were more than able to meet the challenge and went on to create successful events.
Although the scale of these events may vary enormously, the principles involved in the
planning of them are fairly similar – it all comes down to the ‘what’, ‘why’, ‘when’, ‘who’, and ‘how’ of your event.
These principles, and a whole lot of other useful tips, have been put together in the Events Guide for events planners.
The time and effort put into your planning will be reflected in a quality event or activity. It is the organiser’s job to take an idea or concept, figure out the pieces of the ‘jigsaw’ and construct it
The first section of this guide is about working through these questions to develop an event plan. It will take you through the process from who to have on the committee and what kind of an event to run, to how to promote your event, and what to do on the day.
The second section contains an Event Plan, contact lists, forms and examples that have proved useful to others (and, hopefully to your organisation too!).
Download your Events Guide 1363kb pdf.
Marquee Hire
If you want to hire a marquee from Council for your event you will need to submit an application to Council's events booking officer.
No booking is guaranteed until it is confirmed by the booking officer.
Mobile stage hire
If you want to hire a mobile stage from Council for your event you will need to submit an application to Council's events booking officer.
Application to hire a mobile stage
No booking is guaranteed until it is confirmed by the booking officer.
For any questions about event planning, please contact: Newcastle City Council Events Team on 02 4974 2862.
