Events and public gatherings

Last updated 13 April 2021

In response to NSW Health Public Health Order, several events held in Newcastle or planned to be held on Newcastle community lands under a City of Newcastle event licence have changed. Please contact the event organiser/promoter directly for the latest information.

As Public Health Orders are updated the restrictions on indoor and outdoor gatherings may change.

Frequently asked questions

The NSW Government has issued several Public Health Orders which place restrictions on events, functions and public gatherings held indoors and outdoors.

Refer to the NSW Health What you can and can't do under the rules for clarifications and exclusions.

For the latest information on the NSW Health Public Health Orders, view the Public Health Orders and restrictions.

Enquire with your ticket issuer, event promotor, or commercial venue on the status of an event.   

The total attendance at an event would include spectators, participants (e.g. athletes or performers), support personnel and all venue staff.

For the latest information on the NSW Health Public Health Orders, view the Public Health Orders and restrictions.

Only events that comply recent Public Health Order issued by the NSW Government can proceed.  

Event licence applications can still be lodged, although approval will be subject to any current or updated COVID-19 restrictions on the size and timing of events.  

The current Public Health Order is noted to be repealed on 14 August 2020.

Note that conditions and information is being updated daily in response to the changing conditions. 

Determination on the holding of an event rests with the event organiser, based on review of all current information as provided by the Federal and State Government authorities.  

Any cancellation of an event that has already received a licence must be submitted in writing to the City of Newcastle Event Licencing Team via

Please note any applicable fees will be reviewed on a case by case basis, due to the varied circumstances and any costs already incurred. Further information can be provided following submission of the notice of cancellation.  

You will need to notify the City of Newcastle Event Licensing team of the proposed new date/s via

Alternate dates will be subject to availability, and there will be no fee charged for the initial rescheduling of the event date. Any further changes to the event date will be subject to the standard fees and charges. 

Facilities and venues will be subject to changing conditions based of operational decisions made around COVID-19 management. Please contact for further information around the availability of CN owned/managed facilities and outdoor venues.