Hopefully we haven't sent you into a spin overloading you with information, but here are some more things you'll need to consider:
Protect Our Environment
We really need your help to keep our parks and beaches clean.
At your family gathering please dispose of general waste and recyclables appropriately in the bins provided and make sure you take any excess waste with you (to be disposed of responsibly later).
At your event you, the event organiser, are responsible for providing adequate garbage and recycling bins (eg arranging self-removal, a contractor or City services) and ensuring the site is kept in a clean, tidy and litter-free condition during and at the completion of your event.
If you're providing food or drink please avoid glass, straws and single use plastics where possible.
Please don't hurt our trees. That means no pruning or removal of branches and no signs, nails, bolts, guy ropes, wires etc are to be used.
Also, we won’t permit the release of balloons, regardless of the type and number. Balloons, along with their strings and clips, eventually end up littering our bushland, beaches and waterways. Consider using alternatives such as rose petals, bubbles (environmentally friendly), flags or bunting to celebrate, promote and commemorate.
Amenities, Utilities and Vehicle Access
Where amenities, utilities and vehicle access is approved you'll be issued with a key. You'll need to pay a key bond before a key can be issued and it will be refunded when the key is returned.
Underground Utilities and Irrigation
Many of our parks have underground irrigation and utilities. For this reason no star pickets or pegs are to be used and no digging may be undertaken unless approved to do so. The consequences of non-compliance could be devastating!
Shelters, Barbecues and Playgrounds
With the exception of rotundas and the carriage shed, park and beach shelters can't be booked. There's limited protection from the elements plus we want everyone to be able to enjoy them. We won't take bookings for barbecues and playgrounds either. They're to be kept accessible by everyone.
Some events will need periods of remediation, particularly during instances of wet weather. Sometimes we'll need to allow anywhere from 1 to 4 or more weeks for an area to recover. This can result in limited availability of a particular area.
Plans of Management
All approvals will be issued in line with the core objectives of the relevant Plan of Management. Head to Policies, Plans and Strategies for further information.
Have a Backup Plan
We’ll do our very best to turn the weather on but let’s face it, open spaces rest in the hands of the elements. Having a Plan B will take the pressure off if Plan A doesn’t work out.
Be Prepared for the Unforeseen
Severe weather, civil or maintenance works and projects, art installations, vandalism and nearby events can alter the aesthetic of an open space. Unfortunately we're not able to guarantee a floral display because garden beds are also at the mercy of the elements. You'll usually see a floral display sometime throughout autumn and spring but the months and aesthetic can vary depending on the conditions of the current season.
Whether you’re local or from out of town our landscape may have changed since the last time you paid us a visit, so it’s worth a drive to check out the sites of interest to ensure they meet your expectations prior to locking anything in.
Projects and Maintenance
There are a number of civil works projects (both planned and underway) which may impact an event in our city. We’ll give you as much notice as possible should we need to move or cancel your event due to a site becoming unsafe or inaccessible. We’ll keep in touch with the projects' crews to ensure as minimal impact as possible however some things are simply out of our control. Keep an eye on the
Projects and Works and Priority Projects pages for the latest information.
You’ve probably heard of this little thing called the Newcastle 500. We’re proud to be hosting the international Newcastle 500 event but that means a period of time when we’ll have to work around the event bumping in and out, as well as the event itself.
The Newcastle 500 will return to the city in 2022 when Newcastle hosts the season opener of the Repco Supercars Championship series. The major motorsport event will be back on the Newcastle street circuit after a two-year hiatus caused by COVID-19, shifting from its previous position as the final race of the series to become the much-anticipated season opener.
This will impact eastern city areas including Foreshore Park, Customs House Plaza, Tramway Reserve, Pacific Park, Newcastle Beach and Nobbys Beach. Unfortunately it's unlikely you'll be able to book any of these locations between late January and late March, but we'll look at requests on a case by case basis.
While the dates for the event are still to be finalised, it is expected to take place in early March 2022. As a result of the new timing, no road closures will take place prior to February 2022. City of Newcastle has also stipulated there will be a shortened timeframe for the dismantling and removal of event-related structures and equipment.
For more information please refer to the Media Release dated 3 December 2020.
Keep an eye on our Events Calendar to make sure you’re on top of what’s on in the nearby area at the same time you’re planning to host your event. Our open spaces are all public places and most of them can be booked.
Questions? We're here simply Contact Us.