Fees and Charges

The Price Tag

The overall cost of your event will depend on where your event will be held and what your event requirements are. We've summarised a list of possible fees and charges below. Most applicants will be required to pay application and usage fees as a minimum.

Application Fees 

All applicants will be required to pay a non-refundable application fee of $125. If you're a registered charity or not-for-profit organisation this fee is reduced to $63.70.

If you're a charitable, not-for-profit or volunteer-based organisation and your event is related to matters of the environment, health, community education or commemoration you won't pay an application fee.

Late Application Fees

We'll consider an application (form) late if we receive it less than 3 days prior to your event date. We may or may not be able to issue approval with such short notice however we'll look at requests on a case by case basis. A late fee will apply.

Late Application Fee (Commercial/Private) - $229.30
Late Application Fee (Charity/NFP) - $114.60

Usage Fees

Venue usage fees are determined based on the classification of the park or beach (i.e. local, district or regional), the level of event impact (i.e. low, medium or high) and whether you're looking to hire per hour or per day. Only one of the below listed usage fees will apply to your event. Park and beach classifications are identifed on the  Parks for Hire and  Beaches for Hire pages.

If you're a charitable, not-for-profit or volunteer-based organisation and your event is related to matters of the environment, health, community education or commemoration you won't pay a venue usage fee.

Family Gatherings will usually be considered low impact.

Hire of a rotunda or other shelter structure is included in the usage fee where applicable.

Half hour increments will be pro-rated.

Low Impact Events (*1-2,500 pax):

Local Per Hour (Commercial/Private) - $14.14
Local Per Hour (Charity/NFP) - $7.21
Local Per Day (Commercial/Private) - $98.85 (8>Hours)
Local Per Day (Charity/NFP) - $50.37 (8>Hours)
District Per Hour (Commercial/Private) - $22.13
District Per Hour (Charity/NFP) - $11.28
District Per Day (Commerical/Private) - $154.90 (8>Hours)
District Per Day (Charity/NFP) - $78.94 (8>Hours)
Regional Per Hour (Commercial/Private) - $31.44
Regional Per Hour (Charity/NFP) - $16.02
Regional Per Day (Commercial/Private) - $220.10 (8>Hours)
Regional Per Day (Charity/NFP) - $112.16 (8>Hours)

Medium Impact Events (*2,500-6000 pax):

Local Per Hour (Commercial/Private) - $84.50
Local Per Hour (Charity/NFP) - $43.06
Local Per Day (Commercial/Private) - $591.50 (8>Hours)
Local Per Day (Charity/NFP) - $301.43 (8>Hours)
District Per Hour (Commercial/Private) - $90.79
District Per Hour (Charity/NFP) - $46.27
District Per Day (Commerical/Private) - $635.50 (8>Hours)
District Per Day (Charity/NFP) - $323.85 (8>Hours)
Regional Per Hour (Commercial/Private) - $98.50
Regional Per Hour (Charity/NFP) - $50.20
Regional Per Day (Commercial/Private) - $689.50 (8>Hours)
Regional Per Day (Charity/NFP) - $351.37 (8>Hours)

High Impact Events (*6000+ pax):

Local Per Hour (Commercial/Private) - $153.17
Local Per Hour (Charity/NFP) - $78.06
Local Per Day (Commercial/Private) - $1072.20 (8>Hours)
Local Per Day (Charity/NFP) - $546.39 (8>Hours)
District Per Hour (Commercial/Private) - $285.23
District Per Hour (Charity/NFP) - $145.35
District Per Day (Commerical/Private) - $1,996.60 (8>Hours)
District Per Day (Charity/NFP) - $1,017.47 (8>Hours)
Regional Per Hour (Commercial/Private) - $409.14
Regional Per Hour (Charity/NFP) - $208.50
Regional Per Day (Commercial/Private) - $2,864.00 (8>Hours)
Regional Per Day (Charity/NFP) - $1,459.49 (8>Hours)

*Other factors such as the size of the area used and the number of event days may also be considered to determine whether your event is classed as low, medium or high impact. Officers will confirm the impact level following an initial assessment of your application.

Bump In/Bump Out:

Where bump in and bump out periods are required for your event, usage will be calculated at 50% of the above listed usage fees.

Utilities Access Fees

Electricity (Single Phase) - $57.10 (per day)
Electricity (3 Phase) - $168.15 (per day)
Water (per kilolitre) - $2.85
Water (per day) - $10.00

Commercial Event Assessment Fees

An event assessment fee applies to all events and activities which are commercial in nature.

Low Impact - $152.85
Medium Impact - $305.70
High Impact - $611.40

Bonds

Key Bond - $170.00 (applicable where keys are required for utilities or vehicle access)
Low Level Security Bond - $2,000.00 (applicable as determined by the assessing Officer)
Medium Level Security Bond - $5,000.00 (applicable as determined by the assessing Officer)
High Level Security Bond - $15,000.00 (applicable as determined by the assessing Officer)

Amendment Fees

Amendment Fee (Commercial/Private) - $41.50 (amendment requested after approval granted)
Amendment Fee (Charity/NFP) - $20.80 (amendment requested after approval granted)

Waste Fees

Where the City's waste services are requested the following fees will apply based on the type of service required.
 

Waste Delivery and Removal (240L) - $247.20 (per load up to 12 bins)
Waste Delivery and Removal (660L/1100L) - $247.20 (per load up to 2 bins)
Waste Service Charge (240L) - $19.50 (per service)
Waste Service Charge (660L) - $53.41 (per service)
Waste Service Charge (1100L) - $79.95 (per service)
Waste Service Charge + Delivery and Removal (240L) - $29.70 (per service)
Waste Service Charge + Delivery and Removal (360L) - $56.85 (per service)
Waste Service Charge + Delivery and Removal (660L) - $58.10 (per service)
Waste Service Charge + Delivery and Removal (1100L) - $65.75 (per service)

Non-compliance Fees

Breach of Licence Conditions - $500.00
Unlicenced Event or Activity - $366.85
Event Promotion Without Approval - $366.85

Additional Fees

Other fees and charges may apply for things such as public notification, traffic services, event security measures, site inspections and other non-compliance penalties etc. A full list of fees and charges can be viewed on City of Newcastle's  Fees and Charges Schedule.


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