DA Forms & Checklists

Looking for more information about the development process or a particular development form? Not sure what a development term means?

This page will help you:

  • Understand the terminology used in the development process
  • Locate the forms and checklists you require
  • Locate other web pages or sites that may provide you other relevant information.
 
Form or Checklist Acronym Explanation Application Form/Checklist (if applicable) or more information
Building Certificate BC A building certificate is a certificate applied for, and issued, under the Environmental Planning and Assessment Act.  The certificate warrants that a council will not, for a period of seven years from the date of the certificate, seek to require a building to be demolished or altered except in the case of fair wear and tear over that period.  Building Certificate Application Form

Other Useful Information:
  Plan Standards
Broad Scale Development Self Assessment Checklist   This checklist is a self assessment checklist against the design criteria for water sensitive design in Newcastle Development Control Plan 2012 - Section 7.06 Stormwater and Section 7.07 Water Efficiency. A completed checklist is a mandatory submission requirement for developments of a scale greater in intensity than dual occupancies. However a completed checklist may be requested for other developments in particular circumstances.  Broad Scale Development Self Assessment Checklist  
Construction Certificate CC

Building works

A CC verifies that the design of a building complies with the Building Code of Australia (BCA) and meets the requirements of the Environmental Planning and Assessment Act and Regulations. Building work cannot commence until a CC has been issued. The CC is issued by a Certifying Authority, which can be either Council or a Private Certifier.

Subdivision Works

If a subdivision requires civil construction works (e.g. roads, footpaths, drainage works) a CC is required. The CC verifies that the detailed design of the works complies with the development consent. Work cannot commence until a CC has been issued. The CC is issued by a Certifying Authority, which can be either Council or a Private Certifier.

  1.  Construction Certificate Application Form
  2.  Application to Modify Construction Certificate

Checklists for CC's found in Part 2 of the following forms:

Other useful information:
  Plan Standards

Complying Development Applications CDA Use this form and checklist to submit a Complying Development Application. Find out more information on  Complying Development.  From 2 May 2014 Complying Development Applications can be lodged on line using the Electronic Housing Code.  Other Useful Information:
   Plan Standards
Copy of Plans   Use this form to apply for a copy of plans for a development. You will be contacted within 14 days when the plans are available for collection or posting. Please provide as much information as possible on what information is required.  Application for a Copy of Plans
Cost Summary Reports s94

Section 94 of the Environmental Planning and Assessment Act 1979 is the principal legislation enabling Councils to levy contributions for public amenities and services. Section 94 Contributions are imposed by way of a condition of development consent or complying development, and can be satisfied by:
 

  1. Dedication of Land
  2. A monetary contribution
  3. A material public benefit
  4. A combination of some or all of the above
See the  Development Contributions Rates and Plans page for more information .

Cost Summaries

Development Control Plan DCP The Newcastle Development Control Plan 2012, supplements the Newcastle Local Environmental Plan and provides additional information that should be taken into account when preparing a Development Application.  DCP 2012
Development Application DA The Environmental Planning Assessment Act 1979 requires consent to be granted for various forms of development.  In the many circumstances that consent is via the submission and assessment of a DA. Checklists for DA's found in Part 1 of the following forms: Other useful information:
  
Development Application Committee DAC The DAC is the committee of the Council that has the power to determine DA's.  DAC
Department of Planning DOP The DOP is the State Government Department that produces circulars, guidelines and policies that guide development in NSW.  Department of Planning
Duty Service   Council's Duty Officers assist the public with general enquiries about the development and building process and review development applications submitted to Council. Please phone (02) 4974 2000 to make an appointment to see a duty officer or to speak with an officer phone (02) 4974 2036.  Duty Service FAQs
 
 
Development and Building Advisory Service
Exempt Development   Exempt development is development that has minimal impact on the local environment and does not require approval from Council.  Interactive Buildings
Flood Information Application   An application can be lodged with Council for detail on flood information for a specific parcel of land.  There are 3 levels of information that can be applied for:  general information, general and specific complying development criteria.  Flood Information Application Form

Other Useful Information:
 Plan Standards
Heritage  

Heritage Notification Form

Use this form to seek Council's endorsement of a proposed development as being regarded as:

  • 'Minor work' or 'Maintenance' not likely to affect the heritage significance of a heritage item or property within a heritage conservation area.

Standard Heritage Impact Statement Checklist

Complete this form for development applications for single dwellings and minor development on sites identified as 'low impact' in the Cooks Hill Conservation area.

 Heritage Notification Form

 

 

 

 Standard Heritage Impact Statement Checklist - Cooks Hill Conservation Area



Other Useful Information:
 Plan Standards

 

Hoarding Application   Complete this form to apply to enclose a public space.  Hoarding Application

Other Useful Information:
  Plan Standards
Local Environment Plan LEP The Newcastle LEP 2012 provides guidelines for the assessment of development within the Newcastle local government area. The LEP consists of the written document and a series of maps. The written document and supporting maps.
Occupation Certificate OC An OC authorises occupation or use of a building, verifying that the necessary approvals and certificates are in place and the building is suitable for occupation or use in accordance with its BCA classification. The OC is issued by the PCA.  Occupation Certificate Application Form

Other Useful Information:
 Plan Standards
Outdoor Dining   For more information on the establishment of outdoor dining areas in locations throughout Newcastle.  Outdoor Dining Application Form
Outstanding Notices and Orders Certificates   Use this form to apply for a Certificate under Section 121ZP of the Environmental Planning & Assessment Act 1979 (as amended) or Section 735A of the Local Government Act 1993 (as amended). Please note that separate fees are required for each provided Lot and DP.  Outstanding Notices and Orders Certificate Application Form
Plan Standards   Since October 2016 Council has only accepted paper copies of applications associated to development and building and requires all documents to be submitted in an electronic format.  Those documents are to be prepared in accordance with the document titled "Plan Standards"  the submission of electronic documents, prepared for applications associated to development and/or building, in order to provide minimum level of consistency and quality.
 
  Plan Standards
Political Disclosure   If you are required under s147(4) or (5) of the Environmental Planning and Assessment Act 1979 to disclose any political donations or gifts, please complete and sign this form.  Political Donations and Gifts Disclosure Form and Explanatory Statement
 
Principal Certifying Authority PCA

Building Works

The role of the Principal Certifying Authority (PCA) is to oversee building work in accordance with the development consent and relevant building regulations. The PCA is the only person who can issue an Occupation Certificate. The role can be performed by either Council or a Private Certifier.

Subdivision Works

The role of the PCA is to oversee the subdivision work in accordance with the development consent and relevant legislation. The PCA is the only person who can issue a Subdivision Certificate. The PCA for subdivision works, in most cases, can only be Council.

 Appointment of PCA
Pre- Development Application Pre-DA Council's Pre- DA service gives applicants the opportunity to meet and discuss with staff, who will be involved in the assessment of the potential development application, before finalising the submission of a DA to Council.  Pre Development Application Form

Other Useful Information:
  Plan Standards
Post Approval Information   Other certificates or permits may be required in connection with a development. Commonly required certificates, permits and registrations are listed in the information sheet titled 'Post Approval Information'.  Post Approval Information
Public Voice   Use this form to make an application to address the Council at a 'Public Voice' session, applications relating to developments must be lodged during the public notification period.  Application for Public Voice Session
(A) Request for a Refund   Use this form to apply for a refund from Council's Development and Building section. Council is unable to process a request for a refund without this completed form and payee's Electronic Funds Transfer details. A Request for a Refund
(A) Request for a Review S82A Under Section 82A of the Environmental Planning and Assessment Act under certain circumstances an applicant can request a review of a determination of a DA or of conditions of consent.  A Request to Review a Determination

Other Useful Information:
  Plan Standards
 
Request to amend the Newcastle LEP   Please complete this form if you wish to submit a request to amend the Newcastle LEP.  Request to amend the Newcastle LEP
Road Permits   There are a number of road permits required for road closures and works on Council roads.
Section 68 S68

The installation of manufactured homes, amusement devices or solid fuel stoves or to operate a public car park, caravan park or camping ground. The gaining of development consent does not negate the requirement for a Section 68 approval.

 Section 68 - Application for approval of activity

Other Useful Information:
  Plan Standards
 
  S68 The installation or alteration of a human waste storage facility on site.  Section 68 - The installation of a human waste facility
  S68 To operate an on-site sewage management system.  Section 68 - Application to operate an on-site sewage management system
Section 94 S94

Section 94 of the Environmental Planning and Assessment Act 1979 is the principal legislation enabling Councils to levy contributions for public amenities and services. Section 94 Contributions are imposed by way of a condition of development consent or complying development, and can be satisfied by:
 

  1. Dedication of Land
  2. A monetary contribution
  3. A material public benefit; or
  4. A combination of some or all of the above
See the  Development Contributions Rates and Plans page for more information .
 

Cost Summaries

Section 96 S96 or modification An application can be made under section 96 of the Environmental Planning Assessment Act 1979 to modify a DA.

 

Other Useful Information:
  Plan Standards

 
Section 138 S138 An application made under section 138 of the Roads Act. A S138 approval is required to carry out work on, over or under a public road or footway/verge area. Other Useful Information:
 Plan Standards
Council Standard Drawings for construction design requirements
 
Section 149 S149 The City of Newcastle requires a single S149 Planning Certificate application for each lot. This means any properties that are currently assessed together under one owner, will require a certificate for each identified lot. If you are unsure please check by telephoning 02 4974 2000.  S149 Planning Certificate Application Form
Section 603 S603 Under s603 of the Local Government Act 1993 (NSW) (LGA), a person may apply to Council for a certificate as to the amount (if any) due or payable to the council, by way of rates, charges or otherwise, in respect of a parcel of land.  Section 603 Certificate Application Form
Single Dwelling   If you are submitting a Development Application or Construction Certificate for a single dwelling or alterations and additions to a dwelling house, this checklist outlines the documents you will be required to submit with your application.    Single Dwelling and Ancillary Structures Checklist

Other Useful Information:
  Plan Standards
 
Strata Certificate   A strata certificate is issued when strata plans are in accordance with the development consent and relevant legislation. The strata certificate authorises the lodgement of the strata plan with NSW Land & Property Information. The strata certificate can be issued by either Council or a Private Certifier.  Subdivision Certificate Application Form

Other Useful Information:
  Plan Standards
 
Statement of Environmental Effects SEE A document that outlines the environmental impacts of a proposed development and outlines any steps taken to protect the environment and to manage impacts.  Prepare Statement of Environmental Effects
State Environmental Planning Policies SEPPS State planning policies provide guidelines for the assessment of developments in defined circumstances. Those circumstances can be geographically based or criteria based.  NSW Legislation
Street Stall Application   Please complete this form for Council to assess your street stall request application in accordance with S68 of the Local Government Act 1993.  Street Stall Application
Subdivision Certificate SC A SC is issued when the plan of subdivision and completed subdivision works are in accordance with the development consent and relevant legislation. The SC authorises the lodgement of the plan of subdivision with NSW Land & Property Information. The SC can only be issued by the PCA or, if there is no work, by Council.  Subdivision Certificate Application Form

Other Useful Information:
  Plan Standards
 
Swimming Pools   New laws for buying, selling or leasing a property with a swimming pool in NSW came into effect on 29 April 2016.

The new laws have an impact on anyone who is selling, buying or leasing a property with a pool.

What do I need to do?
Obtain a Swimming Pool Compliance Certificate.
 

  1. First register your pool here.
  2. Then lodge an application with either a Private Certifier or Council.
Table of Regional Swimming Pool Certifiers

Council Swimming Pool Compliance Certificate Application 

Application for Exemption - s22 Swimming Pool Act

Other Useful Information:
  Plan Standards
 
The Act   This term commonly refers to the Environmental Planning and Assessment Act 1979.  Environmental Planning and Assessment Act 1979
Tree Removal   Complete this form to apply to remove a tree located on a private property. You will require the consent of the property owner to lodge the form.

If your tree is not exempt from the need to gain consent to be removed, complete the Complying Development Certificate Application form. See our page on Exempt Tree Works for more information.

If the tree is located in a heritage conservation area or on a property that is a heritage item, complete a Heritage Notification Form.

You will require consent of the property owner to lodge forms.
 Complying Development Certificate Application for Tree Removal

 Heritage Notification Form
Urban Design Consultative Group UDCG The Urban Design Consultative Group (UDCG) provides independent, expert advice to Council and the applicant’s about the quality of the urban design and amenity of developments. A development is required to be referred to the UDCG if it is subject to the State Environmental Planning Policy 65 (SEPP 65). Additionally large developments, by virtue of their location or scale that are likely to have a significant impact within the Local Government Area may also be referred to the Group.
 Urban Design Consultative Group Application Form
Vary a Development Standard   This form aims to assist you with the preparation of a written application seeking a variation to a development standard under Clause 4.6 of the Newcastle Local Environmental Plan. Application form to vary a development standard
Waste Minimisation and Management Plan SWMMP

This form can be used as a SWMMP and must accompany your development application for:

  • erection or alteration of a building or structure
  • major demolition works
  • carrying out subdivision earthworks, clearing of land or similar.
Site Waste Minimisation and Management Plan