Contracts Register

Under the Government Information (Public Access) Act, City of Newcastle are required to keep a government Contracts Register. This register records information about each government contract to which we are a party that has (or is likely to have) a value of $150,000 (including GST) within 45 working days after the contract becomes effective.

The value of a contract is whichever of the following values is appropriate to the kind of contract concerned:
(a) the total estimated value of the project
(b) the total estimated value of the goods or services over the term of the contract
(c) the value of the real property transferred or
(d) the rent for the term of the lease.

The sales and leases Contracts Register is updated in accordance with the Governement Information (Public Access) Act 2009 Section 30.

The tenders Contracts Register is available below.

It should be noted that the Tenders Contracts Register currently includes Class 1 Contracts, under the Government Information (Public Access) Act 2009. We do not currently have any Class 2 or 3 Contracts.

We note that none of the entities on this register are related body corporate (as defined in the Corporations Act 2001) in respect of the contractor, or any other private sector entity in which the contractor has an interest, that will be involved in carrying out any of the contractor’s obligations under the contract or will receive a benefit under the contract.

All contracts have standard clauses which allow for variations, but require the approval of the City of Newcastle.

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2012/360T Kerbside Recycling
The provision of a fortnightly kerbside collection services for the removal, sorting and marketing of domestic recyclable materials in the City of Newcastle Local Government Area

5/05/2022

2013/075T Enterprise Resource Planning Systems & Services
Council is seeking an experienced vendor to provide an Enterprise Resource Planning (ERP) solution that is functionally aligned to the needs of local government operations.

5/05/2022

2016/430T SWMC Organics Processing
Newcastle City Council requires a contractor to receive and process approximately 18,000 tonnes per annum of Garden Organics and approximately 4,000 tonnes per annum of Wood Waste for a period of at least 3 years

9/03/2017

2017/283T Supply and Delivery of Multi Function Poles
Supply and delivery of multi-function poles and associated smart city technology

13/03/2017

2018/419T Provision of Banking Services The provision of transactional banking services to Council for a period of up to 6 years.	12/07/2018
2018/380T Stockton Beach Holiday Park Management Services To perform Management & Operational Services at the Stockton Beach Holiday Park (SBHP) for a period of up to five years with the option to extend for a further five years	31/07/2018
2018/298T Outdoor Labour Hire Provision of Outdoor Labour Hire	5/10/2018
2018/025Q Beresfield Swim Centre Turnstile Attendant/Cashier Services The provision of turnstile attendant / cashier services and kiosk operations at Beresfield Swimming Centre for period of up to two swimming seasons.	31/08/2020

2019/381T Supply and Service MultiFunction Devices Supply and installation of a range of low, medium and high-volume Black & White (B&W) and full colour (FC) MFDs. The vendor under the contract will provide ongoing maintenance to all devices from the date of installation.	8/07/2019
2019/297T Newcastle City App - Mobile Application Development mplement native mobile apps. The City App will allow the City to add a digital information layer for Newcastle incorporating real-time data feeds, augmented reality experiences and an up-to-date guide about events and news in Newcastle.	2/05/2019
2019/222T Supply of Waste Bin Enclosures For the supply of waste bin enclosures on a casual, on-demand basis over a period of 5 years. As an option, council may extend the supply period for up to 5 more years	28/06/2019
2019/193Q Design Services - University Drive Waratah West Catchment Rehabilitation Engineering investigation, options assessment. Desogm and documentation for replacement of an unmaintainable drainage culvert & section of cycleway near University Drive in Waratah West	16/02/2023
2019/144T SWMC Organics Processing Facility Construction of a new Organics Processing Facility with 12 months operations management at Summerhill Waste Management Centre.	18/09/2020
2019/142Q Information Asset Register & Open Data Portal - Implementation & SaaS The implementation of a secure Information Asset Register (IAR) system and an Open Data Portal system, the supply of training on these systems and the the ongoing hosting, maintenance, upgrades and support of these systems.	17/03/2022
2019/135T Astra Street Remediation Design A suitably qualified design consultant to deliver the remediation design for the former Astra Street Landfill site including all necessary engineering disciplines from site investigation through to concept design, detailed design, construction and post hand over support.	20/03/2019
2019/120T Library Services Management System The provision of a management system solution which will allow library customers to access and interact with a range of Council library services via their existing library card. This includes making library fine payments, adding credit and the booking of library equipment and facilities.	20/03/2019
2019/076T Mini Tanker Fuel Supply Supply of Mini Tanker Fuel	18/10/2018
2019/075T Bulk Fuel Supply Supply of Bulk Fuels	18/10/2018

2020/406T Management of Microsoft Software Licensing Provision of licensing solutions for Microsoft products and services.	14/08/2020
2020/385Q End Point Security Solution & Support provision of an End Point Security Solution and Support Services, for up to 3 years, as outlined in the Service Specification.	16/07/2020
2020/380T East End Construction - Stage 1 The Hunter Street Mall Refurbishment project aim to upgrade and improve the public space within the Hunter Street Mall precinct to encourage community use and connectivity with surrounding elements such as the Foreshore and Refurbished Rail Corridor.	13/07/2022
2020/361T City Wide Trenchless Technology Rehabiliation Works 19-20 The provision of asset rehabilitation works to existing underground stormwater conduits using trenchless lining technology at various locations across the Newcastle Local Government Area.	1/10/2020
2020/350Q Proof of Concept for ePlanning Software Platform Anypoint Platform Base SW License Subscription	16/06/2022
2020/338Q Provision of Contracts Management Software Provision of a Contracts Management Solution in accordance with the Service Specification	18/09/2020
2020/322T Natural Areas Rehabilitation Services The provision of bushland rehabilitation services, including revegtation and regeneration works, as well as ongoing tree planing and watering	7/07/2020
2020/320T Design & Documentation - Art Gallery Redevelopment The Scope of the Services to be provided is the architectural design and documentation of the Newcastle Art Gallery	8/05/2020
2020/307T Cash In Transit Services Cash collection and cash delivery services to various sites within the Newcastle area and a parking meter coin collection service..	10/09/2020
2020/277T Processing of Recyclables Collection and processing of recyclable waste	21/02/2020
2020/243T Provision of Mobile Phone Services CN is seeking a business partnership with a Contractor who has a market leading solution, professional expertise and tools to manage its Mobile Service requirements, suppliers and associated equipment.	3/12/2020
2020/242T Provision of IT Support Services Provision of an IT Service Desk and Service Management Services (ITSM)	21/10/2020
2020/240T Bathers Way at Shortland Esplanade Construction Work includes 300 metres of shared pathway, a new skate park (via novation) new amenities, improved pedestrian safety and general streetscape improvements. Documents are available electronically at www.tenderlink.com/newcastle .	3/08/2020
2020/232T Provision of Security Services Provision of security services including mobile patrols, foot patrols and static guards for various Council properties and recreational areas and provision of 24/7 monitoring of electronic security systems at various facilities for period of up to 4 year	14/05/2021
2020/177T Support Services for AV Systems Provide Support Services for AV Systems	3/04/2020
2020/168Q Operation & Maintenance of Summerhill Solar Farm Maintaining solar panels and surrounding facility at Summerhill Waste Management Centre Solarfarm	5/02/2021
2020/165T Parking Infringement Processing Fees Parking Infringement Processing Fees	8/05/2020
2020/130T Civic Theatre Ticketing System To provide ticketing and CRM software to market and sell tickets to live performances at a range of council venues. Council’s preference is for a cloud hosted SaaS solution.	3/07/2020
2020/101T Community Surveys Hosting Services Provide a Software as a Service (Sas) Solution for a community reference panel of approximately 2,500 participants know as Newcastle Voice for up to 4 years	10/12/2019
2020/092T Supply of Electricity - Street Lighting, Large Sites, Generation Purchase Portion A: Supply of electricity for Streetlighting and Large Council sites(value is on estimated expenditure) Portion B: Purchase of generated electricity from Council(value is on estimated income)	31/10/2019
2020/059T Intersection of Cowper and Kokera Street Wallsend - Detailed Design Develop a detailed design for the signalisation of the intersection and augmentation of the Cowper Street Culvert based on earlier concept designs.	16/07/2020
2020/036T Traffic Signs & Traffic Equipment Supply Supply and delivery of Traffic and Safety Signage	2/09/2019
2020/004T Aboriculture Technical Services The service is primarily ad hoc tree inspection, assessment and reporting but may include other arboriculture services.	21/02/2020
2020 167T Contract Details Var 5 new end date The construction of a skate park at South Newcastle Beach. Works include skate bowls, quarter pipes, transitional skate sections and typical skate park street elements.	1/10/2020

Contract no. 2021/877T Newcastle Ocean Baths Upgrade - Stage 1 The reconstruction of the baths deck and pool floor, new pump station, new lifeguard kiosk and general facility improvements.	22/12/2021
Contract no. 2021/706T Telecommunications Fixed Services CN requires to consolidate network links to a single vendor if possible, using NSWGov telco providers for CN network sites.	24/09/2021
2022/856Q Casual supply of Pavement Deflection Testing Services - Panel Contract Casual on demand pavement deflection testing, asphalt testing and associated traffic control within the Newcastle City Council LGA	13/05/2022
2021/893T Integrated Library Management System The purpose of this Request for Tender (RFT) is for the provision of an Integrated Library Management System (ILS) to the City of Newcastle for a period of up to 5 years	24/12/2021
2021/858T RSPCA Animal Management Services Agreement This contract is for the provision of animal management services for City of Newcastle’s (CN) impounded and seized animals	8/07/2021
2021/856Q Pavement Deflection Testing Services	10/11/2022
2021/840Q Webcoda Support and Maintenance Service The Solution Requirements to be provided are support services for a term of three (3) years for five (5) websites, and one (1) intranet	10/12/2021
2021/829Q Application Management System Application Management Services (AMS)	13/05/2022
2021/791Q Qualys Software Services The Solution Requirements to be provided are the supply, updates and on-going support for a three (3) year period for the Qualys VMDR and Patch Management solution.	10/12/2021
2021/786Q Discharge Control - SWMC The Service Provider shall Setting up Discharge Control Level Measurement system at the Summerhill Waste Management Centre.	24/09/2021
2021/746Q Code of Conduct Review Panel a preliminary assessment and investigation of code of conduct matter(s) in accordance with the Procedures for Administration of the Code of Conduct (the Principal and Office of Local Government model) on a case by case basis.	1/09/2022
2021/733Q Structural Engineers Advice and Design Panel Casual hire of structural engineers to provide professional advice and designs in accordance with the specification with the RFQ	15/07/2021
2021/698T Supply Precast Concrete Materials Casual supply and delivery of pre-cast concrete products including pre-cast reinforced concrete stormwater pipes during the period 1 July 2021 to 30 June 2023.	27/09/2021
2021/697T Supply of Sand & Rock Dust Supply and delivery to various council worksites within the Newcastle local government area of either one or more of the following materials; concreting sand, pipe bedding sand and rock dust	27/09/2021
2021/695T Supply of Base and Subbase Materials Casual supply and delivery of road base and sub base materials to various locations within the Newcastle local government area during the period 1 July 2021 to 30 June 2023	22/10/2021
2021/693T Tree Planting and Tree Establishment Tree planting and tree establishment works on public lands, roads, and footways.	16/07/2021
2021/692T Tree Works Services The provision of tree maintenance works throughout the Newcastle local government area for a period of up to 4 years. Tree maintenance work includes tree pruning, removal, stump & root grinding, tree root investigation and installing root barriers.	16/07/2021
2021/596T Network Preparation for PCI Compliance The Solution Requirements to be provided is to deliver the PCI environment/network setup and ongoing Palo Alto and VeloCloud operations management.	16/04/2021
2021/586T Biennial Minor Civil Works and Services Service provider is required to perform ad-hoc maintenance and construction activities including footpath and driveway reconstruction, kerb and gutter replacement, subsoil drainage and stormwater drainage repairs, and upgrade works	13/07/2021
2021/575T Biennial Spray Sealing Services The supply of bituminous road surfacing services within the Newcastle local government area during the period 1 July 2021 to 30 June 2023.	14/07/2021
2021/567T Biennial Supply of Plant & Trucks 2021-2023 The hire of plant and trucks (wet & dry hire) and minor plant & equipment for the period 1 July 2021 to 30 June 2023	30/07/2021
2021/558Q Southern Beaches Coastal Processes and Management Southern Beaches Coastal Processes and Management	28/07/2021
2021/541T Citywide Biennial CCTV Conditional Assessment & Maintenance Contract The CCTV inspection, reporting & cleaning of underground stormwater conduits during the period of 1 July 2021 to 30 June 2023	29/07/2021
2021/517T Inhouse Design Services Panel he provision of civil design and Computer-Aided Design (CAD) drafting services on a casual hire basis	21/07/2021
2021/497T Environmental Monitoring Network Expansion - Capital Works Construct a monitoring well network for groundwater and subsurface landfill gas. The project requires specialised drilling to be conducted, procurement and application of consumables for the construction of monitoring wells	29/07/2021
2021/468T Stockton Emergency Response - Standing Offer 2021 Standing offer arrangement with Soil Conservation Services for a period of 24 months to fast track delivery of emergency response projects	8/04/2022
2021/439T Waste Dispoal at Summerhill Waste Management Centre The customer is to deliver waste to the SWMC for disposal at the SWMC and NCC has agreed to receive the waste in accordance with the terms of agreement	5/02/2021
2021/438T Waste Disposal at Summerhill Waste Management Centre The customer is to deliver waste to the SWMC for disposal at the SWMC and NCC has agreed to receive the waste in accordance with the terms of agreement	5/02/2021
2021/418T Waste Audit Program The service to be provided is waste composition audits	21/07/2021
2021/412T Ecological Advice - Various Disciplines - Standing Offer Arrangement The Services comprise the Consultant (when requested by the City of Newcastle CN) performing services and or providing advice in relation to the management of CN's natural asset portfolio (terrestrial, estuarine and marine ecosystems).	8/09/2021
2021/408Q Technology One Professional Services The Solution Requirements to be provided is general and ad hoc consulting services (only), to be provided on an as-needed basis, as described in the Consulting Confirmation Form for each separate project or engagement	10/12/2021
2021/402T Ironbark Creek Construction Stage 5B Construction of instream works to rehabilitate and stabilise a degraded 350m length of Ironbark Creek, downstream from Croudace Road, Elermore Vale.	16/06/2022
2021/365Q Hunter River South Arm Sand Source Feasibility Study (Grant) A feasibility study to undertake an investigation to determine if sand from the south arm of the Hunter River would meet the CN sand guidelines and be suitable for mass sand nourishment at Stockton Beach.	9/06/2021
2021/340T Desktop-as-a-service (DaaS) Suitably qualified vendors to manage City of Newcastle’s IT services including current desktop, notebook and tablet fleet as a managed desktop service arrangement and any other services as set out in the Service Specification	26/08/2021
2021/339T Hosting and Networking Solutions Provide a managed services solution across the CN. Hosting and network environment under the terms of the Agreement.	26/08/2021
2021/338T Annual Fire Certification Assessments Annual Fire Certification Assessments	20/07/2021
2021/337T Fire protection, inspection testing and repair Fire Protection Equipment Inspection Testing and Repairing across City of Newcastle sites	20/07/2021
2021/328Q Strategy & Architecture Advisory Services CN/IT requires advisory services from a global leading research and advisory organisations to enable the delivery of leading edge technology solutions as required by the Community Services Plan 2030	28/07/2021
2021/293T SWMC - Provision of Environmental Services To deliver a range of environmental consultancy services at the SWMC in order to comply the environmental monitoring and reporting requirements set out NSW EPA and the conditions within the Environmental Protection Licence (EPL).	9/06/2021
2021/271T Construction QA and Environmental Consultant Works CQA to undertake independent QA monitoring throughout the construction phase of the project and to ensure principal contractor compliance with technical specification. Environmental Consultant to act on behalf of CN in ensuring project compliance with relevant management plans, including the Contaminated Materials Management Plan (CMMP) and Asbestos Management Plan (AMP).	14/09/2022
2021/266T University Drive Waratah West Construction of a new footbridge with approach cycleway, associated Boatman Creek civil works, including formation of creek alignment, excavation of embankment, stabilisation of earthworks. Construction of retaining walls & construction of service support	28/07/2021
2021/221T Geotechnical Investigation and Design Panel Geotechnical investigation and design services for works within the Newcastle Local Government Area	12/03/2021
2021/168T Post Billpay Australia Post Products	12/01/2021
2021/161T Cenrallised ePayment Platform To supply a supply an ePayments solution as outlined in the service specification. The Council requires the new ePayment platform to be utilised by the entire Council, its respective departments and community	22/07/2021
2021/141T Design & Construction Services for Newcastle Beach Ocean Baths The engagement of a Principal Design Consultant to undertaken full design and documentation services for the renewal of the Stage 1 of the Newcastle Ocean Baths Upgrade project, including pools, lower concourse and pumps.	10/12/2020
2021/130T Occupational Physician Services The provision of occupational health physician services to council and its employees for a period of up to three years.	3/02/2021
2021/129T Newcastle Regional Art Gallery Replacement Box Gutters to Roof The WUC to be provided is to upgrade the existing roof box gutter system to a welded stainless-steel system at the Newcastle Regional Art Gallery.	22/07/2021
2021/092Q Orchardtown Road, New Lambton Local Centre - Detailed Design Uban design consultant to provide principal design services for resolution of a detailed design for Orchardtown Road, New Lambton Local Centre (Blackbutt Village) renewal	23/07/2021
2021/078T Call Centre Management Service Call Centre Management solution and enterprise wide VOIP solution.	3/02/2021
2021/071Q Throsby, Styx and Cottage Creek Flood Study Throsby, Styx and Cottage Creek Flood Study	23/07/2021
2021/037T Organics Processing Facility - Design Peer Review Peer Review engagement to assist the Principal to review and validate the deign development of a key project within the waste portfolio of CN.The engagement will also provide a level of independent verification of works completed throughout the construction phase	10/12/2020
2021/024T Customer Service Management Platform Commercial Off the Shelf (COTS) Customer Service Management Platform (CSM) to be implemented, managed and supported by the selected supplier	21/10/2020
2021/018Q Supply of Natural Gas to Council Sites Supply of Natural Gas to Council Sites	10/12/2020
2021/004Q Astra Street Remediation - Gas and Water Evnrionmental Monitoring The Service to be provided is gas & water environmental monitoring in accordance with specification 2021/044Q and its annexures	10/12/2021
2021/001T Event Management Services Creative development, planning, event management and operational delivery of City of Newcastle’s New Year's Eve 2021 celebrations and Australia Day 2022 program of events.	10/12/2020
	4/11/2022

Contract no. 2022/063T Esri Enterprise License Agreement Esri Enterprise License Agreement	20/12/2021
2022/103T Bridge Repair - Yangan Drive, Beresfield The provision of services for Yangan Drive Bridge repair including ground anchors, post tensioning and concrete repair work.	20/09/2022
2022/102Q Alder Park Long Jump Pit Undertake works associated with the relocation of the long jump pits at Alder Park for the Adamstown/New Lambton Athletics Club (ANLAC)	5/05/2022
2022/095T East End Remaining Stages - Principal Design Consultant Redevelop Hunter Street and surrounding streets including new footpaths, cycleways, kerbs, gutter, roads, gardens beds and the upgrade services including water, stormwater, comms and street lighting	15/09/2022
2022/090T Lambton Pool Westerslide Replacement Replacement of water slide components at the Lambton Swim Center	20/07/2022
2022/073Q Okta Licensing and Implementation Services The Solution Requirements to be provided include delivery and implementation of OKTA Identity Management subscription and Professional Services to support the Buyers identity management services used in Newcastle LGA and beyond.	17/03/2022
2022/072T - Biennial CC&M Road Pavement Crack Sealing Services The casual supply of bituminous road surface crack sealing and concrete slab joint sealing or rehabilitation services within the Newcastle local government area during the contract period 14 March 2022 to 13 March 2024	14/04/2022
2022/069T Alder Park Storage Facility - Southern Section Construction of the Southern section of the planned Storage Facility. Demolition of the existing athletic long jump pit and removal of trees	5/05/2022
2022/068Q No 2 Sportsground Canteen and Accessible Toilet Upgrades No 2 Sportsground Canteen and Accessible Toilet Upgrades	17/12/2021
2022/066T Stockton King Street Breakwater Protection Structure Stockton King Street Breakwater Protection Structure	28/02/2023
2022/057Q Audio Visual Works and Ancillary Services The Solution Requirements to be provided include implementation of User Experience Design thinking to implement changes for configuring Creston equipment and associated AV infrastructure in the Buyers main site at 12 Stewart Avenue	4/05/2022
2022/052T Newcastle Netball Court Resurfacing CN was requested to Project Manage Newcastle Netball Court Resurfacing. The Service Provider shall undertake the works as detailed in the specification as provided by Newcastle Netball Association.	11/01/2022
2022/039Q Atheletics Grandstand National Park Provide the works as detailed in the specification	15/12/2021
2022/038T Customer Service Training The provision of customer service training for all City of Newcastle employees. The goal of the training is to ensure staff feel confident to engage with customers and to embed a consistent approach to customer experience across the organisation.	27/01/2022
2022/033T Allowah Street - Retaining Wall Construction of new retaining wall at Allowah Street, Waratah.	1/06/2022
2022/030Q Countrytell 100 GBPS Service Countrytell 100 GBPS Service	21/10/2021
2022/023T Mitchell Street, Stockton - Queen St & Crown St Intersections Civil works at Mitchell Street, Stockton including kerb, gutter, gardens, feature walls and footpath	17/03/2022
2022/011T CAMMs Enterprise License Camms has offered CN an enterprise license instead of licenses for each individual module with the inclusion of CAMMs incident and CAMMs connect with unlimited user access and support from CAMMs college. Current modules are limited by Users	15/12/2021
2022/009T Insitu Stabilisation Pavement Remediation; Enterprise Drive Beresfield. To provide Insitu Stabilisation Pavement Remediation; Enterprise Drive Beresfield.	22/10/2021
2022/008T Library Books, Resource Material and Furniture Library Books, Resource Material and Furniture	15/12/2021
2022/006T Event Management Services - New Years Eve 2022 The Service to be provided is creative development, planning, event management and operational delivery of the New Year's Eve event.	20/07/2022
2022/004T Provision of Telecommunication Expense Management Solution Provision of Telecommunication Expense Management Solution	17/12/2021
2022/002T Internal Audit (Outsourced) Services Panel Perform internal audits coordinated and managed by the Audit Coordinator on a broad range of Council services in accordance with Council’s approved Forward Internal Audit Plan.	21/10/2021
2022/001T Biennial CC&M Heavy Patching The provision of AC Heavy Patching services in the City of Newcastle Local Government Area for the period 1 September 2021 to 1 September 2023	11/11/2021
2022//037T Construction of New Stomwater and Watermain Buchanan St, Merewether Works includes supply and installation of stormwater pipes and pits; supply and installation of new watermain.	28/02/2022

203/015T Cottage Creek Bridge Replacement Design	27/01/2023
2023/070T Electricity Supply - Small Sites	27/01/2023
2023/043T Stockton Coastal Emergency Works	10/11/2022
2023/027Q Microsoft Azure Cloud Services	27/01/2023
2023/025Q ePlanning DA v2 API Implementation	10/11/2022
2023/021T Biennial Concrete Grinding Services	27/01/2023
2023/020T Operation and Maintenance for Summerhill Solar Farm	27/01/2023
2023/013T Astra Street - Design Construction Support	27/01/2023
	31/01/2023
	27/01/2023

Contracts Register

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